Wedding Photography Contract - H Peter Ji Photography

For booking inquires, please call me at 505.369.8144, or fill out this form. I am looking forward to hearing from you!


Wedding Photography Contract

This agreement is between __________________________ (Bride) and _______________________ (Groom), hereinafter referred to as the "Clients", and H Peter Ji (Photographer), hereinafter referred to as the "Photographer(s)".


Date of Wedding: _______ / _______ / ____________

Start Time: ____________________ AM / PM PST

Ceremony Time: ____________________ AM / PM PST

Ending Time: ____________________ AM / PM PST

Total number of hours: ____________________

Other Times/Arrangements and Services agreed on: ____________________


Bride’s name: ____________________

Address: ____________________________________________________________

Email: ____________________

Phone: ____________________


Groom’s name: ____________________

Address: Email: ____________________

Phone: ____________________


Ceremony

Name of Location: ____________________________________________________________

Address: ____________________________________________________________

Phone: ____________________


Reception

Name of Location: ____________________________________________________________

Address: ____________________________________________________________

Phone: ____________________


Additional Contact*

Name: ____________________

Mobile Number: ____________________


Additional Contact*

Name: ____________________

Mobile Number: ____________________

*Additional contacts must be able to be contacted on the day of the wedding.


This agreement contains the entire understanding between Clients and Photographer.


Confirmation: A signed “Wedding Photography Contract” and payment of the booking fee are necessary to confirm the stated wedding services from Photographer.


Amount agreed: $__________________

Booking fee/deposit**: $___________________

** The booking fee is due on signing this agreement (the booking fee is 25% of the amount agreed with a maximum of $500), with the balance of the amount agreed due 3 days before the day of the wedding.


Cancellations: In the event of Clients cancelling the wedding for whatever reason the booking fee is non-refundable. It will be considered as liquidated damages to Photographer.


Meals: Clients agree to provide a meal for Photographer if the length of attendance exceeds five (5) hours.


Pre-Wedding Consultation: This normally happens at the time of booking. Clients will outline broadly what is required and Photographer will advise on planning, logistics and timings where needed. If required Clients are welcome for an additional chat closer to the time of the wedding (about 2 weeks) to iron out the remaining details. In any case Photographer will contact Clients by phone a few days before the wedding to ensure that there have been no last minute changes.


Cooperation: Clients and Photographer consent to happily cooperating and communicating with each other to achieve the best possible result within the understanding of this contract. We recommend that Photographer be provided with a helper (usually the Maid of Honor, hereinafter referred to as the "MOH") who will point out key individuals to be photographed. Photographer may also require the assistance of MOH in organizing family groups. Clients also agree to give Photographer sufficient warning of key events at the wedding to give the Photographer time to prepare e.g. bouquet/garter tossing, cake cutting, speeches, etc. Please note that not all guests at weddings like having their photo taken. In such cases Photographer will use his discretion but cannot be held responsible for a lack of photos of these people.


Schedule: Photographer's shooting schedule, style of working and experience are designed to achieve a great set of wedding photos for Clients, accomplished with good humor and enjoyed by all concerned. Both Clients and Photographers therefore agree that punctuality and cheerful cooperation are essential to producing outstanding photographic results. In cases where the wedding does not run on time (for example, extreme lateness by one of Clients arriving to the church) we cannot guarantee to take our normal set of photos although in such circumstances we will do our absolute best to accommodate.


Paparazzi Wedding Guests: All your guests will have digital cameras and all your guests will want to photograph Clients. In the spirit of cheerful cooperation Clients agree to give Photographers precedence over the guests in order to take the photographs required for the wedding services described above. Photographer cannot be held liable for a lack of wedding photos if guests taking their own photos of Clients continually interrupt Photographer's work.


House Rules: Note Photographers are sometimes limited by rules imposed by registrars, ministers and venue management as to what can and cannot be done. For example, some ministers insist that no flash photography is allowed, and others will insist that Photographers shoot from a specific location. In such circumstances Clients agree to accept the technical limitations that may be imposed on the equipment used. We advise Clients to make themselves aware of the rules of the venue concerned and if necessary negotiate with the personnel concerned.


Final Photo Product: It is understood that Client is hiring Photographer for his technical and artistic expertise and, therefore, Photographer reserves the right to edit the Images as he sees fit. Client will not hold Photographer responsible for issues pertaining to his/her personal appearance (ex: hair, makeup, wardrobe malfunctions, etc) and understands that any requested editing regarding personal appearance may incur additional costs. 250-300 images for a six-hour event, and 350-400 images for a eight-hour event will be delivered.


Copyright Law: The copyright of photographs remains with Photographer. Photographer grants Clients permission to make copies of the images under the following conditions. The images taken by Photographer are for personal use by Clients and their friends and relatives. Sale, Publication or any Commercial use of the photographs is not allowed without prior written permission from Photographer.


Model Release: Clients grant Photographer and his legal representatives, heirs and assigns, the irrevocable and unlimited consent to use the photographs of Clients for editorial, competition, advertising and any other purpose and in any manner, to alter the photographs without restriction; and to copyright the images. Clients hereby release Photographer and its legal representatives, heirs and assigns from all liability and claims in connection with the images.


Limit of Liability: If Photographer is too ill or becomes injured and cannot supply the wedding services specified above Photographer will try to book a replacement wedding photographer. Under normal circumstances a second photographer from Photographer is there for the day anyway and this photographer will then shoot the day on his/her own. If both photographers are unavailable and a replacement photographer cannot be found then liability is limited to a refund of any payments received. Photographers have working methods in place to prevent loss or damage to your images. However, there is the unlikely possibility that images may be lost, stolen or destroyed for reasons in or beyond our control. In these circumstances liability is limited to the return of fees paid for the service or part thereof according to the percentage of images supplied.


We, ____________________________________________________________, the Clients, have understood the contents of this contract and agree to the terms therein.


Sign: _____________________________________

Date: _____________________________________

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